Details for Office and Administrative Specialist, Intermediate

Working Title: Schedule Coordinator

Job ID: 22978

Location: St. Peter

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Job ID: 22978

Location: St. Peter

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Date Posted: 04/16/2018

Closing Date: 04/30/2018

Hiring Agency: Depatment of Human Services

Division/Unit: Direct Care and Treatment / Forensics Services

Work Shift/Work Hours: Rotating Shifts: 8a-430p and 1130a-8p

Days of Work: Varies

Travel Required: No

Salary Range: $16.48 - $21.85/hourly; $34,410 - $45,623/annually

Classified Status: Classified

FLSA Status: Nonexempt

Connect 700 Program Eligible: Yes

The Schedule Coordinator will have rotating shifts of either 8a-430p and 1130a-8p. There will be five (5) consecutive working days with two (2) conesecutive days off that will vary depending on the schedule.

Job Summary

Forensics Services is looking for a qualified candidate for a Schedule Coordinator role in the scheduling office at the St. Peter Regional Treatment Center. The Schedule Coordinator is responsible for providing administrative and clerical services to the Scheduling Office and other scheduling information across the Forensics Services campus.

Responsibilities include creating and maintaining schedules for Security Counselors and Security Counselor Leads, assuring capable and qualified staff are scheduled sufficiently in all departments, providing and receiving information in a timely and accurate manner so appropriate action can be taken.

The Schedulie Coordinator will also be responsible for coordinating holiday, vacation and time off requests, responding and preparing for any emergency situations to maintain safety and awareness on campus as well as to be a knowledgeable resource for all campus faculty, patients, clients and the general public. The qualified candidate will

need to have excellent transcription and typing skills as well as excel in oral and written communication. Time management skills are important as the candidate will be expected to meet deadlines and be efficient and accurate doing so

Minimum Qualifications:

• Customer Services skill sufficient to provide information to other Forensics Services staff

including phone calls and walk-in contacts in a helpful and courteous manner.

• Data Entry skills sufficient to create database records and update enties or create and apply

the basics of spreadhseets and supply/retrieve information in databases.

• English Language skills to compose correspondence with accurate spelling, grammar, and

punctation; and to communicate effectively with co-workers, customers and union partners.

• Math skills sufficient to add, subtract, multiply, and divide.

• Spreadsheets skills sufficient to develop and modify basic spreadsheets; able to sort and extract data.

• Typing/Keyboarding skills sufficient to complete a variety of reports, letters and data entry.

• Word processing skills sufficient to develop and modify a variety of correspondence, records and reports, develop forms and charts.

Additional Requirements

This position requires successful completion of the following:

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

How to Apply

Click “Apply” at the bottom of this page. If you have questions about applying for jobs, contact the job information line at 6512593637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Jodi Culver-Seaquist at jodi.culver@state.mn.us

If you are a Connect 700 applicant, please email your certificate to Ryne Leytem at ryne.j.leytem@state.mn.us by the position close date.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 for assistance.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply. We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.

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